Events, licences & permits

The Land Trust’s parks and green spaces are attractive settings for a wide range of activities and events. They offer welcoming landscapes, essential community spaces and important havens for wildlife. As a result, demand for holding events or activities on our sites continues to grow.

To protect the long‑term wellbeing of our sites, we must balance:

the enjoyment and safety of everyday visitors
the needs of sensitive habitats and species
the ongoing stewardship and maintenance of our land

This balance ensures our spaces remain vibrant, resilient and accessible for everyone who relies on them.

Why you need a licence or permit & why we may charge a fee

If you’re interested in hiring space within one of our greenspaces to run an activity or event, we ask that you contact us through our online enquiry form so we can understand your plans and guide you through the process.

Requesting a licence or permit helps us:

Keep people safe – ensuring appropriate risk assessments and public liability insurance are in place protects participants, visitors and organisers alike.
Protect nature and facilities – thoughtful planning helps prevent damage to landscapes, habitats and infrastructure.
Manage impacts – we consider how activities might affect wildlife, nearby communities and other site users.
Support long‑term care – responsible management today helps protect our sites for the future.
Avoid clashes permissions – help prevent overlap with other events or activities already taking place

Our aim isn’t to create barriers, but to make sure activities are safe, well‑managed and respectful of these shared spaces, allowing everyone to enjoy them responsibly now and for years to come.

If you’re unsure whether your activity needs permission, we’re always happy to help, simply get in touch using our enquiry form and we’ll talk it through with you.

Step by step guide

Step 1

Contact us

If applying as part of a group, we will need contact details of a designated person.

Step 2

We’ll contact you

We’ll contact you to explain whether you require a licence or permit and what documentation you need to provide to support your application.

Step 3

Submit your application

Submit your application along with all supporting documentation for review.

Step 4

Wait for response

Your application will be reviewed by our team who may contact you if further information is required.

You will be informed if the your application has been approved.

Licence or permit criteria

Please allow a minimum of six weeks for the process to be completed. You can only carry out your activity once you have received the final signed licence or permit.

All documentation must be submitted and approved within 5 working days prior to the proposed event.

Where appropriate, we apply charges for permission requests and for events themselves.

These fees allow us to:

cover the administrative and operational costs of managing events
address additional pressures such as extra footfall or site wear
reinvest directly into the continued care, up-keep and improvement of our spaces

What we need from you (essential)

Date of the event/activity
Details of the event/activity including if it’s across numerous dates
Risk assessment (completed to a quality standard, you can find guidance and information here Risk assessment: Template and examples – HSE )
Public Liability Insurance (min £5m cover)
Map of area you wish to use

In some instances:

DBS/Safeguarding Measures
Event plan for larger events
Any relevant qualifications (e.g. Forest School Teaching/Food hygiene)

Get in touch

Please use the enquiry form to contact us and make sure to include:

Full name
Company/organisation (if applicable)
Which site you wish to use
a short description of your event or how you plan to use the site
Date of event/activity (if recurring please include the date of the first event/activity)
Email address
Contact phone number